2021 Parish Council Minutes of Meetings

Draft notes of the Meeting of Parish Council held remotely at 7pm on Monday 8th March 2021

Public forum

Reports from representatives
NKDC    Nil
LCC    Cllr Thompson reported on: LCC budget agreed with 1.99% council tax increase; £12 million available for business support; £12.3 million for road repairs to replace central government funding; Green master plan; business support grant schemes

Council session

21.25  To note apologies and accept valid reasons for absence Nil
21.26  To receive declarations of interest The clerk declared an interest in correspondence from Lincolnshire Association of Local Councils                                               
21.27   Minutes of previous meetings It was Resolved: That the minutes of the Meeting of Parish Council held on 8th February 2021 be approved.
21.28  To consider development of a play area at Paradise Row
It was Resolved: To go out of council session to allow a member of the public to take part in the discussion
A representative from Doddington Hall informed council that:
•    An alternative drainage proposal would be submitted to NKDC relating to planning application 17/1865 Paradise Row
•    Increased numbers of visitors to the area during the period of lockdown with additional noise, litter and car parking had led to reconsideration of whether the planning application for a play area 18/0403 was in the best interests of the parish.

The clerk would seek advice from NKDC whether alternative proposals to enhance community facilities using a financial contribution from Doddington Hall could be considered.
A virtual meeting was suggested for interested parties for a proposal involving St Peter’s Church
The clerk would remind Lincolnshire County Council and Upper Witham Internal Drainage Board to contact Doddington Hall about local drainage concerns. 

Council session

21.29  To consider continuation of the scheme for delegated authority It was Resolved: that the scheme for delegated authority be continued
21.30    To consider adoption of Council email accounts and purchase of a domain name 
It was Resolved: that the recommendation to adopt a .gov.uk domain for Council email accounts be accepted.
It was Resolved: That the recommendation to contract CloudNext to set up a .gov.uk domain name and provide email accounts as necessary be accepted.
21.31   To consider preparation for the Annual Parish Meeting 12th April 2021 Planning for the meeting was discussed.  
21.32  To consider policies and documents for review or introduction
i.   It was Resolved: that a new emergency scheme for delegated authority be introduced from May 2021
ii.  It was Resolved: that an expenses policy be adopted
iii. It was Resolved: that a financial reserves policy be adopted
iv. It was Resolved: to accept a published data map
v.  It was Resolved: to accept a revised risk management register 
Council’s attention was drawn to areas of potential risk in need of monitoring.
21.33    Planning
i.    To consider planning applications validated since the last meeting of council Nil
ii.    To note planning decisions received since the last meeting of council Nil

21.34 Finance
To review and consider payment of accounts
It was Resolved: That Council approve the payment of accounts
205    LALC    BACS    £84.90    Membership
206    LALC     BACS    £90.00    Annual Training Scheme
207    Pelican Trust    BACS    £40    Printing
208    Data Shred Lincs Ltd    BACS    £7.20    Secure paper disposal
209    redacted    BACS    £195.84    Salary
210    redacted    BACS    £37.25    Expenses
211    EON Energy Solutions Ltd    BACS    £21.60    Electricity maintenance
212    EON Energy    BACS    29.97    Electricity energy

ii.  To review budget, income and expenditure to 8th March 2021

Bank statement received: £20,283.18 at 28th February 2021                                                        
Online balance: £20,283.18 at 28th February 2021                                                        
Expenditure since last meeting: £506.76                                                     
Expenditure year to date: £6,600.70
Income since last meeting Nil

The budget was reviewed: no concerns.

21.35  To note correspondence received since the last meeting of council and consider any recommendations                                         
Charity: RBLI
Environment Agency: Routine maintenance factsheet
Funding:  Lincolnshire Funding Portal Newsletter; Calor
LALC:  E-news 
Lincolnshire County Council:  HWRC; Bus service changes; Clr Thompson report; Keeping residents informed in the unfortunate event of the death of a royal
Lincolnshire Police:   Newsletter
NALC: LCAS changes; Chief Executive's Bulletin; Star Council Awards
NKDC:  Update; Refuse collections resume; Clarity around side waste alongside resumed bin collections
Rural Services Network: Rural Bulletin; Rural Funding Digest
YMCA Community Lincs:  News & Updates 

21.36    To consider items for inclusion on the agenda for the next meeting of the Parish Council, to be held on 12th April 2021
•    Litter picking
•    Drainage

Meeting closed 20:55