2021 Parish Council Minutes of Meetings

Notes of the Meeting of Parish Council held at The Cabin, Blackmoor Farm, Doddington at 7pm on Monday 8th November 2021.

Public forum

Reports from representatives

NKDC: Cllr Overton reported on Neighbourhood Watch Community Grants

LCC: Cllr Thompson reported on:

• Drainage meeting with LCC, Upper Witham Internal Drainage Board and Doddington Hall
• Eagle Parish Council speed data 
• LCC Transport plan consultation

Council session

21.133 To note apologies and accept valid reasons for absence

It was Resolved: to accept apologies from Cllr Mathers

21.134 To receive declarations of interest      

The Clerk declared an interest in all matters relating to the Lincolnshire Association of Local Councils.                                              

21.135 Minutes of previous meetings  

 It was Resolved: That the minutes of the Meeting of Parish Council held on 11th October 2021 be approved.

21.136 Finance

i To review and consider payment of accounts

It was Resolved: That Council approve the payment of accounts

ii To review budget, income and expenditure to 8th November 2021

Bank statement received:  £25,144.36 at 30th October 2021                                 

Online balance £25,144.36 at 3rd November 2021                                 

Expenditure since last meeting: £339.17           

Expenditure year to date: £3,624.56

Income since last meeting: Nil

The budget was reviewed: no concerns.

iii To receive the mid-year reconciliation from the internal auditor

Council noted the report

iv To approve a reconciliation for q2 from Cllr Cunniffe

It was Resolved: to approve the reconciliation

v To consider a report to NKDC on CIL income and expenditure

Council noted the report which will be published on the parish council website

21.137 To note correspondence received since the last meeting of council and consider any recommendations   

Council considered the request to reduce speed limits and the EON price increase.

21.138 Planning

i To consider planning applications validated since the last meeting of council  Nil

ii To note planning decisions received since the last meeting of council  Nil

21.139 To consider policies and documents for review or introduction

• It was Resolved: that the Councillor vacancies policy be reviewed with amendments.
• It was Resolved: that the Training policy be reviewed without change.

21.140 To consider appointment of a personnel committee

It was Resolved: to appoint a personnel committee

21.141 To receive an update on changing the Parish Council’s bank account No progress

21.142 To consider provision of Christmas cards for residents

Cllr Beale declared an interest

Council decided not to progress with this item.

21.143 To consider the parish information sheet 2021-2022

The draft information sheet was accepted

21.144 To consider the next edition of the parish newsletter

The following items to be included:

• Christmas greeting                        
• Litter photo                      
• Councillor recruitment                 
• Speed reactive signs                     
• TFM Defibrillator

21.145 To receive a report on training attended

Cllr Patrick and the clerk reported on the LALC AGM conference presentations from

• Wellbeing Lincs
• Breakthrough Communications ­How to engage with young people
• NALC Local Council Award Scheme

Cllr Whiles requested that the link be sent again for the LALC online course A guide to being a good councillor  

Cllr Patrick reported on Breakthrough Communications Strategies to recruit new councillors

21.146 To consider litter picking and fly tipping

Cllrs Patrick and Beale reported on a meeting with Enfortis regarding surveillance

Additional larger litter pickers were requested.

The clerk will contact NKDC about Enfortis’ services and tape for litter collections

21.147 To consider highways issues relating to the B1190 and other roads

• Cllr Patrick and the clerk reported on a meeting with Lincs Road Safety Partnership about new reactive signs
• Cllr Patrick reported on a meeting with Lincs CC, Upper Witham Internal Drainage Board and Doddington Hall about drainage
• Community Speedwatch - no action

21.148 It was Resolved: that standing order 3w be suspended and the meeting be permitted an additional 15 minutes to conclude business

21.149 To consider community development including a report on a meeting with Doddington Hall

Cllr Patrick reported on proposals to limit HGV traffic. The clerk would contact NKDC planning department to discuss correspondence received.

21.150 To consider items for inclusion on the agenda for the next meeting of the Parish Council, to be held at The Cabin, Blackmoor Farm, Doddington on 13th December 2021

• Precept
• Personnel committee
• Community development

Meeting closed 21:23