2020 Parish Council Minutes of Meetings

PUBLIC FORUM

Reports from representatives

North Kesteven District Council  Cllr Overton reported on operating arrangements at NKDC; refusal of planning application for proposed crematorium; planning application for pig unit at Harmston; library service operating online. He asked about the progress of lockdown within the parish; any change in the amount of litter or flytipping; PL0033/20

Cllr Appleby sent apologies and a written report on live streaming of NKDC council meeting; COVID19 shielding and testing; HWRC reopening; return to work on building sites.

Lincolnshire County Council   Cllr Thompson reported on the restored kiosk; Lincolnshire Resilience Forum; LCC Community Fund; PL0033/20; changes to LCC Highways management

COUNCIL SESSION

20.32 To elect a chairman of the council 

It was Resolved: That Cllr Patrick be elected Chairman of the council for the civic year 2020-2021

20.33 To decide when the chairman’s declaration of acceptance of office shall be received

The declaration of acceptance of office will be signed away from the meeting and sent to the clerk by post.

20.34 To elect a vice-chairman of the Council

It was Resolved: That Cllr Beale be elected Vice-Chairman of the council for the civic year 2020-2021

20.35 To note apologies and accept valid reasons for absence

Apologies were accepted from Cllr Mathers

20.36 To receive declarations of interest                                                      

None declared

20.37  Minutes of previous meetings 

 It was Resolved: That the minutes of the Meeting of Parish Council held on 9th March 2020 be approved.

20.38 To make arrangements for review of:

• standing orders and financial regulations;
• inventory of land and other assets;
• insurance;
• subscriptions to other bodies;
• complaints policy;
• policies, procedures and practices relating to freedom of information and data protection legislation;
• policy for dealing with the press and media;
• employment policies and procedures; and
• expenditure incurred under s137 of the Local Government Act 1972.

Council noted a report from the clerk outlining a timetable for covering each item. 

20.39 To consider council’s meeting schedule

A revised meeting schedule was accepted.

20.40 To receive a report on decisions made using delegated authority 

Council noted decisions made regarding delegated authority and authorisation of street lighting repairs

20.41 To consider continuation of the scheme for delegated authority

It was Resolved: that the scheme for delegated authority be continued and reviewed every two months

20.42 Matters arising from minutes

To receive the clerks report on the following item: Doddington telephone box

External signs are in place. Internal shelving to be installed.

20.43 Planning

• To consider planning applications validated since the last meeting of council

PL/0033/20 Jerusalem Farm, Jerusalem Road, Skellingthorpe

Clerk to respond on behalf of council highlighting concerns about traffic along B1190

• To note planning decisions received since the last meeting of council

None received

20.44 i) To review and consider payment of accounts

It was Resolved: That Council approve the payment of accounts

ii) To review budget, income and expenditure to 11th May 2020

Bank statement received: £21,758.60 at 30th April 2020                           

Online balance £25,737.35 at 10th May 2020

Expenditure since last meeting:  £305.57                                                     

Expenditure year to date: £632.96

Income since last meeting: £3978.75                                                            

Income year to date: £12,873.75

20.45 To receive the clerks report on correspondence received and consider any recommendations

Came and Company             Latest insights

Citizens Advice                      Request

Community                            Doddington Hall to Andrew McDonough, NKDC

Action Clerk to respond to Doddington Hall and NKDC to express council support

Funding                                  Lincolnshire Funding Portal

LALC                                      E-news; Guidance for Councils

LGCBE                                   Important update on North Kesteven electoral review

Lincolnshire County Council  PROW Grass cutting Town and parish council update; Cllr Thompson report

Lincolnshire Police                Monthly beat News

Lincolnshire Resilience Forum      Communities and Volunteers newsletter

Ministry of Communities, Housing & Local Government        Open letter from the Secretary of State; Letter to town and parish councils

NALC                   Updates; Chief Executive’s bulletins; HSE Guidance for homeworkers; Report Local Council elections

NKDC                  Updates; Maintained parks and green spaces; New street name; New numbering + plan Main Street; Village halls;  Cllr Appleby report

PKF Littlejohn      AGAR Instructions; Limited assurance reporting season survey

Rural Services Network     Rural Bulletin; Rural Funding Digest

YMCA Community Lincs     ConnecTED Together Friendship Offer

20.46 To consider items for inclusion on the agenda for the next meeting of the Parish Council, to be held remotely on Monday 8th June 2020

Village event, AGAR

20.47 Items of a confidential nature to be debated in the absence of the press and public {As per the Public Bodies (Admission to Meetings Act) 1960}

It was Resolved: To exclude members of the press and public in accordance with the Public Bodies (Admission to Meetings Act) 1960 due to the confidential nature of the business to be discussed relating to staffing.

20.48 To consider home working allowance

It was Resolved: That the home working allowance payable to the clerk be increased to £26 per month