September 2019 Minutes
Minutes of the Meeting of Parish Council held in The Cabin, Blackmoor Farm, Doddington on Monday 23rd September 2019
In attendance Cllrs Beale, Cunniffe, Mathers, Patrick, Whiles
Clerk to Council J Kilcoyne
District Councillor P Overton
County Councillor M Thompson
Public forum
Reports from representatives
Lincolnshire Police Nothing to report
NKDC : Cllr Overton reported on: queries regarding Paradise Row PL17 1865; Review of Central Lincolnshire Local Plan.
Cllr Appleby sent a written report about the NKDC Household Enquiry Form.
LCC Cllr Thompson reported on: LCC Website upgrade now live; B1190 traffic.
Council session
19:90 To receive apologies for absence
None
19:91 To receive declarations of interest
None received
19:92 Minutes of previous meetings
It was proposed, seconded and Resolved: That the minutes of the Meeting of Parish Council held on 12th August 2019 be approved.
19:93 Matters arising from minutes
i. 18.69 Restrictions on traffic travelling on B1190 through Doddington Traffic calming measures considered
ii. 18.99 Refurbishment of the Doddington telephone kiosk
Glazing bars and glass ready to order from X2Connect
iii. 18.130 Community Speed Watch. Project Edward (European Day Without a Road Death) 26th September; CSW session planned for 9am, Main Street, Doddington
iv. 19:36 Litter pick Magnetic road signs ready to order from Allen Signs
Litter pick planned for 20th October.
Query about dog bin near Pickworth’s Wood not emptied. Clerk to contact Doddington Hall.
v. 19:63 Doddington Post box No further progress.
19:94 To consider renewal of council insurance
It was proposed, seconded and Resolved: That the insurance proposal from Came and Company for 2019-2020 be accepted.
19:95 To consider policies and documents for review or introduction
i. i. Asset register matched against insurance quote.
It was proposed, seconded and Resolved: That the asset register be approved.
ii. Freedom of Information Policy
It was Proposed, Seconded and Resolved that the Freedom of Information Policy be approved.
iii. Subject Access Request procedure
It was Proposed, Seconded and Resolved that the Subject Access Request procedure be approved
iv. Document Retention Policy
It was Proposed, Seconded and Resolved that the Document Retention Policy be approved.
19:96 To consider Doddington Hall car park
Clerk to contact Doddington Hall requesting a barrier to deter unauthorised overnight parking
19:97 To consider the parish welcome pack
Amendments suggested to draft. Copy to go to all residents with newsletter. Final draft to be brought to next meeting
19:98 To consider the parish newsletter
Local businesses to be approached to feature. Clerk to contact Rector for information regarding church events.
19:99 Planning
i. To consider planning applications validated since 12th August 2019
None received.
ii. To note planning decisions received since 12th August 2019
None received.
19:100
Finance
i. To review and consider payment of accounts
It was proposed, seconded and Resolved: That Council approve the payment of accounts
106 Allen Signs BACS INV32831 £66 Litter picking signs
107 Redacted BACS £35.82 Expenses
108 Came & Company BACS 2178537 £219.20 Insurance
109 Redacted BACS £149.32 Salary
110 HMRC BACS 120/JA58850 £37.40 Tax
111 EON BACS 012234083770 £46.90 Electricity energy
112 EON BACS 093528 £32.69 Lighting maintenance
113 X2Connect Ltd BACS 13420 £812.64 Kiosk glazing parts
Money paid in
020919 HMRC HMRC VTR £397.49 Vat refund
ii. To review budget, income and expenditure to 23rd September 2019
Bank statement received: £18082.71 at 30th August 2019 Online balance £18055.21 at 17th September 2019
Expenditure since last meeting: £1,471.97 Expenditure year to date: £4,209.26
Income since last meeting £397.49
19:101 To note correspondence received since 12th August 2019
Community Accident 14 Aug
Community Lincs News & Updates from Community Lincs
CPRE Conference invitation
East Midlands Airport East Midlands Airport Future Airspace Programme
Funding Lincolnshire Funding Portal Newsletter
LALC Weekly e-news
County committee nomination form
LALC News
Streetscape summer flyer
LALC Annual Report 2018-2019
Community Collaboration Project
Lincolnshire County Council Project Edward
Recommendations for Highways 2020 contracts
Stakeholder Letter Involvement (sci) 2019
NALC Chief Executive's Bulletin
Newsletter
Annual conference 2019
Rural Services Network Rural Bulletin
Rural Funding Digest
19:102 To consider items for inclusion on the agenda for the next meeting of the Parish Council, to be held at The Cabin, Blackmoor House, 14th October 2019
• B1190 cycle track
• Newsletter
• Welcome pack
Meeting closed 20:18