November 2024
Doddington and Whisby Parish Council
Minutes of the Parish Council Meeting held at the Grain Store Café at Doddington Hall on 4 November 2024 at 7pm
Agenda Item Action by
Welcome Councillor Hall welcomed everyone to the meeting
Public Time
Min. No.2024.11.01 No members of the public were in attendance.
.County/District Council Updates
Min.No 2024.11.02 District Councillor Richard Johnston advised that the new chief executive officer at NKDC had been appointed and would be in position in January 2025.
Apologies were received from District Councillor Chris Goldson and Lincolnshire County Councillor Alan Briggs.
Formal Session
Present
Min. No. 2024.11.03
Councillor’s (Cllr’s) Beale, Cunliffe, Hall (Chair), Hollingworth, Whiles (Vice Chair) Kerrie Vickers (Parish Clerk).
Apologies
Min. No. 2024.11.04 None
Declarations of Interest
Min. No. 2024.11.05 To receive Declarations of Interest In accordance with The Localism Act 2011 – None
Minutes of Previous Meeting
Min. No. 2024.11.06
Notes taken at the previous Parish Council Meeting on 2 September 2024 were approved as a true record of events and signed by the Chair.
Finance Report
Min. No. 2024.11.07
• The payments as per Appendix A were noted and agreed.
• The year-to-date budget as per Appendix A was noted.
• It was agreed to open a savings account and transfer the reserve funds.
• The overpayment of £1044.28 to HMRC was noted. This sum will be recovered over a period of time via PAYE contributions.
• The annual rise of the Parish Clerks salary in relation to the National Agreement on Pay and Conditions was noted.
Planning
Min. No. 2024.11.08 N/a
Policies
Min. No. 2024.11.09
Adoption
i. The adoption of the Volunteer Policy as previously circulated to all Parish Councillors was agreed.
ii. The adoption of the Risk Assessment for Volunteers as previously circulated to all Parish Councillors was agreed.
Review
It was agreed to amend the following policies to be updated when required.
i. Data Breach Policy
ii. Data Protection Policy
iii. Document Retention Policy
iv. Email and use of the internet
v. Equality Policy
Clerk and Councillors reports and correspondence received
Min. No. 2024.11.10
i. Flooding.
The Parish Clerk advised that she has been in contact with LCC who have suggested arranging a meeting with the residents on Eagle Moor. Clerk to arrange meeting.
ii Temporary Crossing.
The contractor has submitted the application to LCC for the temporary crossing trial to commence in March 2025.
iii Request from Resident
Cllr Hall advised she has received a request from a resident for a mirror to be installed to increase the safety of drivers when exiting School Yard. Parish Clerk to check with LCC regarding requirements.
iv Whisby Crossroads
Correspondence has been received from LCC regarding the number of collisions at Whisby crossroads and the options to address the situation by reducing the speed limit. This was noted.
V.E Day 80th Anniversary Celebration
Min. No. 2024.11.11
Cllr Hall discussed the upcoming 80th Anniversary of VE day and asked about thoughts on arranging a parish celebration. Various ideas were discussed, and it was agreed to proceed. Everyone was asked to bring ideas to the next meeting.
Date of Next Meeting
Min. No. 2024.11.12 6th January 2025
Cllr Hall thanked everyone for their attendance and contributions and the meeting closed at 7.40pm
Appendix A
Income
No income received.
Expenditure
The following payments were authorised
05.09.2024 Direct Debit Npower Street light electricity -39.94
17.09.2024 BACs Eon Energy Street light maintenance -44.4
17.09.2024 BACs Arthur J Gallagher Insurance -496.75
25.09.2024 Direct Debit Npower Street light electricity -41.58
27.09.2024 BACs HMRC PAYE/NI -55.4
27.09.2024 BACs K Vickers Salary -237.28
30.09.2024 BACs St Peters Church Xmas Service -100
30.09.2024 Service Charge Unity Trust Bank Service charge -18
24.10.2024 Direct Debit Npower Street light electricity -45.21
25.10.2024 BACs K Vickers Salary -222.08
Budget 2024/25
Expenditure Budget Actual Income
Salaries/expenses 4784 -1,542.22 Precept 9400.00
Expenses 300 -45.00 Other receipts 0.00
Maintenance 2910 -407.35
Fee's/Subscriptions 710 -95.99
Insurance 400 -496.75
Office Running Costs 500 -36.00
Election Costs 200 0.00
S137 Expenditure 30 -100.00
CIL 0.00
9834 0.00
Total -2,723.31 9400.00
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Parish Council proceedings until approved and signed at the next meeting.