Extra Ordinary Meeting June 2024
Doddington and Whisby Parish Council
Minutes of the Extra Ordinary Annual Parish Council Meeting
Held at The Grain Store, Doddington Hall on 20th June 2024 at 6.00pm
1.06.24 Welcome
Councillor Hall welcomed everyone to the meeting.
2.06.24 Public Forum
There were no members of the public in attendance.
3.06.24 Formal Session
4.06.24 Present
Councillor’s, Gillian Beale, Mick Cunniffe, Sarah Hall (Chair), Mike Hollingworth, Clerk: Kerrie Vickers
5.06.24 Apologies
Apologies were received and accepted from Councillor Whiles
6.06.24 Declarations of Interest. None
7.06.24 Finance
a) Items of income and payments approved had been previously circulated and were noted and approved. Appendix A.a
b) The analysis of the spend against budget for the year 2023/24 had been previously circulated and was noted and approved. Appendix A.b
c) The bank reconciliation for the year 2023/24 figures had been previously circulated and were noted and approved. Appendix A.c
8.6.24 Annual Return
a) To Annual Internal Audit Report 2023/24 was received and noted and will be available to view on the website.
b) The Annual Governance Statement 2023/24 (Section 1) was considered, approved and signed by the Chair and Clerk and will be available to view on the website.
c) The Clerk certified the accounts which were presented, considered, approved, and g the Accounting Statement for 2023/24 (Section 2) signed by the Chair and Clerk and will be available to view on the website.
d) The Statement of Exemption was completed and signed by the Chair and Clerk and will be available to view on the website.
9.06.24 Date of next meeting
16th July 2024 at 7pm
Meeting concluded at 6.20pm
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting.
Appendix A
a. Payments authorised
Date of payment Details Payee Amount
07.03.2024 Expenses S Aikman -114.40
13.03.2024 LALC Membership -97.96
15.03.2024 Npower Electricity -33.81
15.03.2024 Npower Electricity -53.22
19.03.2024 Nest Pension -29.65
21.03.2023 Stuart Clegg Assoc Payroll -25.20
28.03.2023 S Aikman Clerks Salary -332.62
31.03.2024 Unity Trust Fee -18.00
Total payments -704.86
B. Review of Expenditure against Budget
Expenditure Budget Actual Difference of budget v precept
Salaries/expenses 5084 -5,455.41 -371.41
Maintenance 2910 -1,705.42 1,204.58
Fee's/Subscriptions 710 -210.96 499.04
Insurance 400 -493.40 -93.40
Office Running Costs 500 -433.79 66.21
Election Costs 200 -63.30 136.70
S137 Expenditure 30 -30.00 0.00
CIL
Total 9834 -8,392.28 1,441.72
Income
Precept 9,400.00
Other receipts 215.80
Total 9,615.80
C. Bank Reconciliation 2023/24
Balance Sheet
Balance B/FWD 23,061.32
Precept 9,400.00
Other receipts 215.80
Payments -8392.28
Balance Cfwd to 24/25 24,284.84