March 2024
Doddington and Whisby Parish Council
Notes of the Parish Council Meeting
Doddington Cafe, Doddington Hall at 7pm on Monday 4th March 2024
Present: Cllr. E Mathers (Chair), Cllr. S Whiles (Vice Chair), Cllrs. M Hollingworth, G Beale and M Cunniffe
Clerk: S Aikman
Also Present: Cllr. Alan Briggs (LCC) and 1 member of the public
Public Forum
Cllr Johnston and Cllr Goldson (NKDC) had sent their apologies.
A member of the public described the plans to expand the TFM store including a café and storage buildings and to increase site security.
Cllr Briggs reported that smeeting had been held with Doddington Hall and with LCC Highways. The proposed puffin crossing would be considered again next year.
1. To receive any apologies for absence.
Cllr Hall had sent her apologies, apologies accepted.
2. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
Cllr Hollingworth declared an interest in Planning Application 24/0109/TCA. Cllr Beale declared an interest in Planning Application 24/0154/FUL.
3. To receive and approve the minutes of the Parish Council meeting held on 8th January 2024 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from 8th January 2024 were an accurate record of the meeting.
4. To acknowledge receipt of the Chair’s resignation from the Parish Council and to take a vote for a new Chair for the Parish Council.
The Chair’s resignation would take effect on 31st March 2024. Cllr Mathers was thanked for the 15 years that she had been on the Parish Council.
5. To make arrangements for following required procedures for advertising vacancies on the Parish Council.
The Clerk would contact NKDC to arrange.
6. To acknowledge receipt of the Clerk’s resignation and make plans for advertising for a new Clerk.
A discussion was held about the procedures.
7. Finance
a. To formally note Items of Income
Income Total
None
b. To formally approve items of Expenditure:
Following a vote it was unanimously resolved to approve the following payments
Payment ref Date To Details Amount
419 16.01.2024 Npower Streetlights £ 294.02
420 20.01.2024 S Clegg Associates Payroll £ 25.20
421 22.01.2024 Npower Streetlights £ 24.21
422 29.01.2024 NEST Pension £ 29.65
423 31.01.2024 S Aikman Salary £ 332.62
424 07.02.2024 HMRC PAYE £ 73.80
425 05.02.2024 Npower Streetlights £ 61.13
426 29.02.2024 NEST Pension £ 29.65
427 29.02.2024 S Aikman Salary £ 332.82
428 29.02.2024 HMRC PAYE £ 73.60
429 01.03.2024 Eon Streetlights £ 44.40
430 04.03.2024 LALC Membership £ 97.96
431 04.03.2024 S Aikman Expenses £ 114.40
c. Bank reconciliation for the year to date was approved unanimously.
d. To review spend against budget
Reviewed.
e. To consider Membership of LALC for 2024-25 at a cost of £97.96
Following a vote it was resolved unanimously to renew membership to LALC for 2024-25.
f. To consider joining the LALC annual training scheme at a cost of £100 + vat
This matter was deferred for a decision during the next financial year.
g. To arrange updating the authorised signatories for the bank
Cllr Hall would be asked for the necessary documentation to update the bank signatories.
6. Planning
a. Applications Received
24/0109/TCA Poplar trees – x 6 - Looking to fell the trees to reduce the risk of damage to the fish pond bank. Farm Shop And Cafe, Doddington Hall, Hall Yard, Doddington, Work had already started. No comments
24/0154/FUL Erection of purpose built site office providing tourist information, wet room/w.c, kitchen, office and art studio space Doddington Oaks Caravan Site, Blackmoor House, Lincoln Road, Doddington No comments
b. Applications Decided
None
7. To receive any updates on requested speed gun training.
8 people had been trained and would be undertaking speed checks at the approved positions.
8. To consider suitable use of received CiL funding, including an update on the new defibrillator cabinet purchased.
The new defibrillator cabinet had been installed. No further ideas at present for the CiL funding.
9. To consider any updates required for the Emergency Scheme of Delegation and the need for an Emergency Plan.
This item was deferred until a future meeting.
10. To receive updates to the proposals for a Puffin Crossing near Doddington Hall.
Updates received from Cllr Briggs during the public forum.
11. To consider any further potential safety measurements near Doddington Hall.
This item was deferred until a future meeting.
12. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
Cllr Whiles asked about the possibility of village ‘gates’.. This item would be added to the next agenda.
Cllr Beale asked about lighting the phone box, Cllr Hall was looking into this matter.
A litter picking date was needed.
All Councillors and residents can list items of rubbish dumping or road issues on Fix My Street.
13. Correspondence
Date Received From Description
06.01.2024 LALC LCC Lorry Watch
12.01.2024 LCC Greater Lincolnshire devolution consultation
15.01.2024 NKDC Funding for Capital Projects in North Kesteven - Rural England Prosperity Fund (REPF)
23.01.2024 LCC Budget and Council Tax Proposal 2024/25
24.01.2024 NKDC North Kesteven Snowdrop Even
26.01.2024 Lincolnshire Police Lincolnshire Environmental Crime Partnership
30.01.2024 Lincolnshire Police Parish Council Engagement Session NSK - Tuesday 25th June 2024
05.02.2024 Lincolnshire Road Safety Partnership online meeting 20.02.2024 1800 - 1930
06.02.2024 LCC Planning Application Consultations from Lincolnshire County Council
13.02.2024 Lincolnshire Police Police and Crime Commissioner Fraud Packs
19.02.2024 Lincolnshire Police Safer Together Team - Changes
14. Date of next meeting
Parish Council meeting 7pm Monday 13th May 2024
Meeting closed at 8.30pm