Annual Parish Council Meeting May 2024
Doddington and Whisby Parish Council
Minutes of the Annual Parish Council Meeting
Held at The Grain Store, Doddington Hall
On 28th May 2024 at 7.30pm
1. Election of Chair and to receive Declaration of Acceptance of Office
It was unanimously agreed that Councillor Hall would continue as Chair for the next term of office and the declaration of acceptance of office signed.
2. Election of Vice-Chair
It was unanimously agreed that Councillor Whiles would be Vice Chair for the next term of office.
3. Present: Councillor’s, Gillian Beale, Mick Cunniffe, Sarah Hall, Mike Hollingworth and Sandy Whiles. Kerrie Vickers (Parish Clerk)
Also Present: Councillor’s Richard Johnston (NKDC) and Alan Briggs (LCC), 1 member of the public. Apologies were received from Councillor Chris Goldson (NKDC) Reverand Sam Durant.
4. Apologies for absence.
None
5. To receive any declarations of interest.
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None.
6. Public Forum
No public in attendance and District and County Council updates received during the Annual Parish Meeting which preceded this meeting and are covered in the minutes of that meeting.
7. a. The minutes of the Annual Parish Council meeting held on 22nd May 2023 had been previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities were unanimously agreed and signed as a true reflection of the meeting.
b. The minutes of the last Parish Council meeting held on 4th March 2024 had been previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities were unanimously agreed and signed as a true reflection of the meeting.
8. Finance
As the new Clerk had only just been appointed, no items of finance were included on the agenda.
Councillor Hall advised that the Parish Council appeared to be in a healthy position with the finances and Councillor Hollingworth agreed to contact Unity Trust Bank to amend the users/signatories.
Action Cllr Hollingworth
9. Planning and Tree Works
None
10. Village Gates
Councillor Hall advised that initial findings had been positive so far and a vote was taken to decide if the Parish Council should proceed in sourcing designs and costings.
4 in support 1 against and agreed to proceed with looking into designs and costs.
Action Councillor Hall and Parish Clerk
11. DD Anniversary. Deadline passed.
12. Review of Standing Orders – deferred to next Parish Council meeting
13. Review of Financial Standing Orders – deferred to next Parish Council meeting.
14. Correspondence
None.
15. Councillors Reports
Councillor Hall advised that the 10 volunteers for the speed gun exercises had all had training and 2 points on the road identified and approved. The aim was to do the exercise every 2 weeks.
Councillor Briggs asked about the data from the speed indicators. This will be looked at.
Action Parish Clerk
Councillor Cunliffe discussed the issues of the recent flooding and Councillor Briggs agreed to visit if possible, during the next downpour to see the situation for himself and will request an investigation of the drains.
Councillor Beale asked about the telephone box and had concerns about the possibility of an exposed live cable. Councillor Hollingworth agreed to ask the maintenance team at Doddington Hall to look at this as a matter of urgency.
Councillor Beale asked if it would be possible to have a light in the box if it was found that there is an electricity supply.
Action Councillor Hollingworth
Date of next meeting 1st July 2024
The Parish Clerk will attempt to get the annual return completed and an Extra Ordinary Meeting will be called before the date of the next meeting if possible.
Action Parish Clerk
Meeting concluded at 8.15pm
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Council proceedings until approved and signed at the next meeting.