11th May 2026 Annual Parish Council Meeting
Doddington & Whisby Parish CouncilAnnual Parish Council Meeting
Agenda Monday 11th May 2026
Dear Parish Councillors;
You are hereby summoned to the Annual Parish Council Meeting of Doddington and Whisby Parish Council to be held in the print room in Stable Yard, Doddington on Monday 11th May 2026 commencing at 6:45pm.
The meeting is open to the public and there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Parish Council.
Kerrie Vickers 28.04.2026 Clerk and Responsible Finance Officer
Agenda
1. Election of Chair
2. Election of Vice-Chair
3. Public forum
4. District Council/County Council news/updates
5. Formal session - There can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow Councillor to do so, or, direct that a written response be given.
6. Welcome by the Chair
7. Apologies for absence
8. To receive any declarations of interest - In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
9. To agree the minutes of the Annual Parish Council Meeting held on Monday 12th May 2025 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
10. Finance
10.1 To formally authorise items of expenditure and note income and budget position. Appendix A
11. Annual Audit
11.1 To receive and note the Annual Internal Audit Report AGAR 2025/26
11.2 To consider, approve and sign the Annual Governance Statement AGAR 2025/26 (Section 1)
11.3 To certify the accounts before presenting, considering, approving, and signing the Accounting Statement for AGAR 2025/26 (Section 2).
11.4 To sign the Certificate of Exemption form. AGAR 2025/26 Form
12. Review. To review the following
12.1 Asset register
12.2 Financial Standing Orders.
12.3 Standing Orders
12.4 Delegation Policy
12.5 To review and approve the continued method of payment via bank transfer, Direct Debit or cheque as per Financial Standing Orders.
12.6 To review and approve the schedule of regular payments due in relation to a continuing contract or obligation. Appendix B.
12.7. To review the bank mandate.
13. Planning
13.1. To discuss the following application.
13.1.1. Planning Application Reference: 26/0507/HOUS. Proposal: Proposed single storey rear extension, internal ground and first floor reconfiguration, addition of front and rear facing dormer windows and new front porch.
13.2. To note the following planning decision
13.2.1. Application 26/0275/PAR Agricultural Building at Top House Farm Thorpe Road Whisby Lincoln – Decision - Prior notification required and approved.
13.2.2. Application Reference: 25/0951/FUL. Proposal: Erection of a single storey dwelling.
Location: The Old Kennels Kennel Lane Doddington – Decision – approved.
14. Clerks Report – to receive any updates on any outstanding matters of business from the Clerk and Parish Councillors tasked with any actions.
14.1 Highways – traffic calming
14.2 Community Emergency Plan
14.3 Litter
15.Councillors Reports – to receive any news, issues or concerns from individual Parish Councillors.
16. Correspondence – to receive any correspondence that has not been previously circulated.
St Peters Church spire project.
17. Date of next meeting 6th July 2026
Appendix A
28.02.2026 Unity Trust Bank Service charge -6.00
04.03.2026 Npower Streetlight electricity -40.05
20.03.2026 E.ON Energy Solution Quarter 4 streetlight maintenance -19.20
20.03.2026 Kerrie Vickers Refreshments -23.75
27.03.2026 Npower Streetlight electricity -33.25
27.03.2026 Kerrie Vickers Salary March 2026 -253.19
31.03.2026 Unity Trust Bank Service charge -7.00
01.04.2026 NKDC Precept 6750 11
22.04.2026 Unity Trust Internal transfer -4855
22.04.2026 Kerrie Vickers Antivirus software reimbursement -24.99
28.04.2026 Kerrie Vickers Salary -253.39
28.04.2026 HMRC Tax/National Insurance -59.40
Budget to note
Expenditure Budget Actual
Salaries 3,600.00 -297.79
Expenses 250.00 -15.00
Maintenance 1,500.00 0.00
Subscriptions 400.00 0.00
Insurance 600.00 0.00
Office Costs 50.00 -24.99
Election Costs 200.00 0.00
Total expenditure -337.78
Income
Precept 6,750.00
Other income 4,855.00
Total receipts 11,605.00
Balance Sheet
Balance B/FWD 29,867.77
Current Account 6,412.62
Savings Account 29,867.37
Balance of accounts 36,279.99