October 2023 Minutes
Doddington and Whisby Parish Council
Minutes of the Parish Council Meeting
Doddington Cafe, Doddington Hall at 7pm on Monday 2nd October 2023
Present: Cllr. E Mathers (Chair), Cllr. S Whiles (Vice Chair), Cllrs. S Hall and M Cunniffe
Clerk: S Aikman
Also Present: Cllrs Richard Johnston (NKDC) and Chris Goldson (NKDC). Cllr Alan Briggs (LCC) had sent his apologies
Public Forum
It was reported that updates were still awaited on the upgrade of the rendering plant at Skellingthorpe.
A discussion was held about the proposed solar farms.
1. To receive any apologies for absence.
Cllrs Hall M Hollingworth and G Beale had sent their apologies, apologies accepted.
2. To consider any applications for Co-option to the Parish Council
None received.
3. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None
4. To receive and approve the minutes of the Parish Council meeting held on 4th September 2023 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from 4th September 2023 were an accurate record of the meeting.
5. To receive completed Register of Interests forms from co-opted Councillors.
No co-option.
6. Finance
a. To consider additional Councillor signatories on the bank account.
Cllr S Hall would be added to the bank signatories.
ACTION: Clerk and Cllr Hall
b. To consider accepting a 3-year agreement on renewal of the Parish Council Insurance.
Following a vote it was unanimously resolved to accept the 3-year agreement at a cost of £493.40 per annum.
c. To formally note Items of Income
|
Income |
|
Total |
|---|---|---|
|
None |
|
|
d. To formally approve items of Expenditure:
Following a vote it was unanimously resolved to approve the following payments
|
Payment ref |
Date |
To |
Details |
Amount |
|
392 |
14.08.2023 |
NKDC |
Election costs |
£ 45.30 |
|
393 |
25.09.2023 |
LALC |
New Cllr training |
£ 30.00 |
|
394 |
20.09.2023 |
Eon |
Street light maintenance |
£ 44.40 |
|
395 |
07.09.2023 |
HMRC |
PAYE |
£ 68.80 |
|
396 |
30.09.2023 |
NEST |
Pension |
£ 27.97 |
|
397 |
30.09.2023 |
S Aikman |
Salary |
£ 314.38 |
|
398 |
30.09.2023 |
Unity |
Bank charges |
£ 18.00 |
e. Bank reconciliation for the year to date was approved unanimously.
f. To review spend against budget
Reviewed.
7. Planning
a. Applications Received
|
23/1061/FUL and 23/1123/LBC |
Change of use of 'Bauble Barn' (retail) to visitor accommodation in association with Doddington Hall |
Accommodation, Doddington Hall, Hall Yard, Doddington |
No comment |
|
23/1087/TCA |
Removal of Cupresses x leylandi and pruning of Yew tree sited outside the side door of the Hall on the opposite side of the drive. These have grown significantly in size and are now damaging outbuildings and car port. |
Doddington Hall, |
No comment |
|
23/1105/TCA |
T1 Weeping Willow - Fell; T2 Robina - Fell; T3 Holly - Fell; T4 (dead tree) - Fell |
The Old Kennels, Kennel Lane, Doddington |
No comment |
b. Applications Decide
|
None |
|
|
|
8. To prepare information to apply for the litter picking grant from NKDC.
Councillors would send details to the Clerk.
ACTION: All
The next litter pick would take place on Sunday 5th November, meeting for a 9am start in the Doddington Hall carpark. Cllr Hall agreed to produce a poster for the event.
ACTION: Cllr Hall
9. To consider changing the email addresses for Parish Councillors.
Councillors had been sent information to look at different options and costs so that the matter could be discussed fully at the next meeting.
ACTION: All
10. To collate information about all overgrown areas identified as needing attention to ensure road safety and report to Highways.
It was reported that some areas had been cleared and Councillors would report any areas still requiring attention at the next meeting.
ACTION: All
11. To receive any updates on the unilateral undertaking to secure the £40K against traffic calming measures in the parish of Doddington and to consider proposals from LCC for Doddington B1190 Traffic Calming through Village.
The Clerk would follow this up.
ACTION: Clerk
The Parish Council were disappointed that LCC Highways had not attended the meeting as expected to discuss the proposed puffin crossing. Concerns were raised about the proposals impact on noise and the backing up of traffic towards the bend in the road. LCC Highways would be asked to attend the November meeting. The Parish Council would be interested to see a comparison of costs between the proposed crossing and average speed cameras.
12. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
It was reported that the drains had still not been cleaned properly and this was to be reported to LCC Highways.
13. Correspondence
All correspondence received had been dealt with under agenda items.
14. Date of next meeting
Parish Council meeting 7pm Monday 6th November 2023
Meeting closed at 8.15pm