2023 Parish Council Minutes of Meetings

Doddington and Whisby Parish Council

Minutes of the Parish Council Meeting held at The Cabin, Blackmoor Farm, Doddington at 7pm on Monday 6th February 2023

Present: Cllr. G Patrick (Chair), Cllr. G Beale (Vice Chair), Cllrs. M Cox, E Mathers, S Whiles and M Cunniffe

Clerk: S Aikman

Also in attendance:  Cllr P Overton (NKDC)

Public Forum

Cllr Overton reported that the number of PCSO’s used to be 150, was now 91 and there was a proposal to reduce the number to 50 by May.  

Photo ID would be required for voting at the local elections in May.

There was likely to be a 5% increase in Council Tax from NKDC.

1.   To receive any apologies for absence

None

2.   To receive any declarations of interest

None

3.   To receive the minutes of the Parish Council Meeting 9th January 2023 previously circulated to members.

Following a vote it was resolved unanimously that the minutes from 9th January 2023 were an accurate record of the meeting.

4.   Finance

a.   To formally note Items of Income

b.   To formally approve items of Expenditure:

Following a vote it was unanimously resolved to approve the following payments 

c.   Bank reconciliation for the year to date was approved unanimously

d.   To review spend against budget

Reviewed.

5.   Planning

a.   Applications Received

b.   Applications Decided

6.   To consider actions required for Cloud hosting and removal of the gov.uk email address.

Following a vote it was unanimously resolved to cancel Cloud hosting and use of the gov.uk email.  The Clerk would purchase memory sticks for backups that would be updated regularly and exchanged with the Chair at each meeting.

ACTION: Clerk

7.   To agree 2023 meeting dates to comply with the requirements of the 2023 elections.

Dates were agreed and would be posted on the website.  The May meeting would be much later in the month, on 22 May 2023 due to bank holidays, including the Coronation and the relevant 14-day meeting period for the purposes of paragraph 7(2) of Schedule 12 to the Local Government Act 1972.  There would therefore be no meeting in June unless an additional meeting was required.

8.   To receive any updates on the unilateral undertaking to secure the £40K against traffic calming measures in the parish of Doddington.

Cllr Patrick had sent the proposed agreement to James Birch and was awaiting a response. 

9.   To update regarding the additional Speed Indicator Devices.

It was reported that 2 of the speed indicator devices had been installed, although 1 needed recalibrating.  The 3rd device would be installed near Thorpe Farm Machinery in the near future.

It was noted that the Police speed van had monitored speeds in the parish in January and February and issued some fines.  Cllr Patrick was meeting with Highways to discuss possible future options to reduce speed.

10.   To report on footpath and bridleway maintenance works.

The works had been completed by LCC.

11.   To consider actions required to develop an emergency plan.

Item deferred until a future meeting.

12.   To consider information to be placed on the website Parish Information file for 2023.

Updates were agreed and the information would be amended on the website.

13.   To request revised Register of Interest forms, where applicable, as requested by NKDC.

Cllr Whiles gave her completed Register of Interests form to the Clerk for submission.  Cllr Beale would check her form and send it to the Clerk.  Cllr Whiles still had to complete the proforma.

ACTION: Clerk and Cllrs Beale and Whiles

14.   Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.

No decisions may be made under this section, but councillors may wish to use this to flag up issues.

Cllr Patrick had requested NKDC to undertake a litter pick on the B1190, an NKDC Environment Officer would inspect the area. 

The next litter pick would be on 26th February at 9am. James Birch had offered a bottle of Prosecco to those helping with the litter pick. Details were to be added to the Parish Council website.

ACTION: Clerk

Plans for the King’s Coronation were to be added to the March agenda.

15.   Correspondence

To note correspondence received

16.   Date of next meeting 

Parish Council meeting 7pm Monday 6th March 2023.

Meeting closed at 8.25pm