September 2023 Minutes
Doddington and Whisby Parish Council
Minutes of the Parish Council Meeting
Doddington Cafe, Doddington Hall at 7pm on Monday 4th September 2023
Present: Cllr. E Mathers (Chair), Cllr. S Whiles (Vice Chair), Cllrs. M Hollingworth and M Cunniffe
Clerk: S Aikman
Also Present: Cllr Alan Briggs (LCC). Cllrs Richard Johnston (NKDC) and Chris Goldson (NKDC) had sent their apologies
Public Forum
A discussion was held with Cllr Briggs about concerns raised to the proposed Pelican. Cllr Briggs would talk to LCC Highways.
1. To receive any apologies for absence.
Cllrs S Hall and G Beale had sent their apologies, apologies accepted.
Cllr Mathers was late arriving at the meeting and the meeting was therefore chaired by Cllr S Whiles (Vice Chair)
2. To consider any applications for Co-option to the Parish Council
None received.
Cllr Mathers arrived.
3. To receive any declarations of interest
In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
None
4. To receive and approve the minutes of the Parish Council meeting held on 3rd July 2023 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
Following a vote it was resolved unanimously that the minutes from 3rd July 2023 were an accurate record of the meeting.
5. To receive completed Register of Interests forms from co-opted Councillors.
No co-option.
6. Finance
a. To consider additional Councillor signatories on the bank account.
Item deferred.
b. To consider renewal of the Parish Council Insurance.
Following a vote it was unanimously resolved to renew the Parish Carish Insurance with Hiscox Insurance Company Ltd., through Arthur J Gallagher Insurance Brokers Ltd.
c. To formally note Items of Income
|
Income |
|
Total |
|---|---|---|
|
None |
|
|
d. To formally approve items of Expenditure:
Following a vote it was unanimously resolved to approve the following payments
|
Payment ref |
Date |
To |
Details |
Amount |
|
384 |
13.07.2023 |
SCIS UK |
Printer Ink |
£ 81.52 |
|
385 |
17.07.2023 |
Stuart Clegg Associates |
Payroll |
£ 25.20 |
|
386 |
31.07.2023 |
S Aikman |
Salary |
£ 314.58 |
|
387 |
07.08.2023 |
HMRC |
PAYE |
£ 68.80 |
|
388 |
31.07.2023 |
NEST |
Pension |
£ 27.97 |
|
389 |
31.08.2023 |
S Aikman |
Salary |
£ 314.38 |
|
390 |
07.09.2023 |
NEST |
Pension |
£ 27.97 |
|
391 |
31.08.2023 |
HMRC |
PAYE |
£ 69.00 |
e. Bank reconciliation for the year to date was approved unanimously.
f. To review spend against budget
Reviewed.
7. Planning
a. Applications Received
|
None |
|
|
|
b. Applications Decided
|
None |
|
|
|
8. To consider a report from Eon of a missing street light (Swiss Corner on crossroads, email received 22.08.2023) and agree an appropriate action.
It was reported that the street light was not missing.
9. To consider all overgrown areas identified as needing attention to ensure road safety and report to Highways.
All Councillors to note areas of concern and notify the Clerk so that LCC Highways can be informed.
ACTION: All
10. To receive any updates on the unilateral undertaking to secure the £40K against traffic calming measures in the parish of Doddington.
No updates received.
11. Clerk and Councillors Reports (for information only), including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
No decisions may be made under this section, but councillors may wish to use this to flag up issues.
It was reported that the drains had not been cleaned properly and this was to be reported to LCC Highways.
12. Correspondence
All correspondence received had been dealt with under agenda items.
13. Date of next meeting
Parish Council meeting 7pm Monday 2nd October 2023
Meeting closed at 8.15pm