October 2018 Minutes
Minutes of the meeting held in The Cabin, Blackmoor House, Doddington on Monday 8th October 2018 at 6.30pm.
In attendance
Cllrs Beale (GB), Cunniffe (MC), Mathers (EM), Patrick (GP),
LCC Cllr M Thompson
2 members of the public
Clerk to Council J Kilcoyne
Public forum
A resident raised the following points for discussion:
Sensitive items collected from verges. It was recommended that the resident pass on to Lincolnshire Police.
Road traffic incident in Whisby, 6th October.
Reports from representatives
Lincolnshire Police Apologies were received from PCSO Sarah Lingard.
No crimes were reported.
NKDC Apologies were received from Cllr S Appleby and Cllr P Rothwell.
Cllr Appleby sent a written report concerning: Mrs Marion Brighton, OBE; PL0036/18 PL0055/18, applications for animal rendering plants in Norton Disney and Skellingthorpe.
LCC Cllr Thompson gave a verbal report regarding:
Visit of local highways manager; Observation of traffic through Doddington; Request for further information for PL0036/18 PL0055/18.
Council session
18.106 To receive apologies for absence None received
18.107 To receive declarations of interest None received
18.108 Minutes of previous meetings
It was proposed, seconded and Resolved: That the minutes of the meeting held on 10th September 2018 be approved.
18.109 Matters arising from minutes
- 17.78.3 Blocked dyke on Lincoln Road
No further progress. The clerk will contact Doddington Hall.
Back Lane
- 17.106 Community Speedwatch initiatives
North Hykeham Neighbourhood Policing Team will contact the clerk to arrange dates for training.
- 18.69 Report commissioned into PL/0055/18 Jerusalem Farm, Skellingthorpe
A new invoice has not yet been received. The clerk will contact Doddington Hall. Responses due to extra requests made by LCC to agents are due by the end of November.
- 18.98 Replacement of the Whisby noticeboard
GP will arrange and will try to clear bushes to improve visibility further along the road.
- 18.99 Refurbishment of the Doddington telephone kiosk
Contact has been made with specialists who have offered advice but are not able to carry out work in situ. Funding may be available from WREN. Need volunteers or contractor to do the work.
GP/MC to clear vegetation; GP to investigate panels and fastenings that may need replacing. Some local contractors may be approached to sand and/or paint
18:110 Newsletter
Items were considered for inclusion in the next newsletter which will be for Autumn/ Winter. The clerk will produce a draft for councillors to consider. Projected distribution date mid-November. The church to be contacted for dates of events. The date for the autumn litter-picking event in was changed from 28th October to 11th November.
18: 111 To note correspondence received since 11th September
The following items of correspondence were presented to the Parish Council for consideration:
- Lincolnshire County Council: Parish walkabout; MT PL0036/18, PL0055/18; PL0036 18 Reg 25 Request 24th Sept 18; PL0036 Other Additional Information Request 24th Sept 18; PL0055 18 Other Additional Info Request 24th Sept 18; PL0055 18 Reg 25 Request 24th Sept 18; Hand held road safety camera training; Winter Self-help and Mutual Aid
- North Kesteven District Council: Chairman’s charity night invitation; Parish Council Vacancy;
- Central Lincs Local Plan: Updated plans
- LALC: Armistice Funding; AGM booking; Modernisation of Ministry of Housing, Communities & Local Government Model Byelaws; Beacon lighting safety guidance; L09-18- Model standing orders - amendment
- NALC: Newsletter; Chief Executive's bulletin
- Funding: Lincs Funding Portal newsletter
- Telephone kiosk restoration: x2connect; Unicorn restorations
- Resident: DRB Road incidents
- Other: EON Monthly market report
18.112 Planning
i) To consider planning applications validated by NKDC since 1th September 2018
None received
ii) to note planning decisions received from NKDC since the 11th September 2018
18 1072 and 18 1073 Doddington Hall. Application approved
18.113 Financial matters
i. To review and consider payment of accounts
It was proposed, seconded and Resolved: That Council approve the payment of accounts
- LALC 100253 31 £60 Annual Training Scheme
- J Kilcoyne 100254 32 £53.61 Expenses September
- J Kilcoyne 100255 33 £141.46 Salary September
- HMRC 100256 34 £85 P5-6
- EON 100257 35 106.73 Repair Lincoln Rd streetlight
ii. To review budget, income and expenditure to 8th October 2018
Reviewed with discussion on overall levels of spending.
A briefing paper from NALC regarding Financial Assistance to the Church was considered.
iii. To review banking arrangements
It was proposed, seconded and RESOLVED: That a bank account be continued with HSBC UK Bank plc and the Bank is authorised to:
a. pay all cheques and act on other instructions for payment signed on behalf of the Council by any two of the signatories listed overleaf
b. deliver any item held on behalf of the Council by the Bank in safe keeping against the written receipt or instructions of The Proper Officer
c. accept The Proper Officer as fully empowered to act on behalf of the Council in any other transaction with the Bank
d. accept The Proper Officer as fully empowered on behalf of the Council to enter into at any times any agreements for or relating to electronic and/or telephone banking services of any kind whatsoever, and to delegate the operation of the Services as set out in the terms and conditions governing the Services and the Council acknowledges that the Bank shall be entitled to act upon all instructions received in respect of the Services until notified otherwise in writing by the Council.
e. That the Council agrees that any debt incurred to the Bank under this authority shall in the absence of written agreement with the Bank to the contrary be repayable on demand.
f. That the Clerk to Council (the Proper Officer) is authorised to supply the Bank as and when necessary with lists of persons authorised to sign, give receipts and act on behalf of the Council, and that the Bank may rely on such lists.
g. That these resolutions be communicated to the Bank and remain in force until changed by a resolution of the Council and a copy, certified by the Chief Executive and the Proper Officer, is received by the Bank.
h. That the Council accepts the account and banking relationship with the Bank will be governed by and subject to the Business banking Terms and Conditions as amended from time to time together with any terms and conditions in respect of specific products and services requested by the Council, from time to time.
It was proposed, seconded and RESOLVED: That Cllr Mathers be added as an authorised signatory to the Parish Council bank account.
It was proposed, seconded and RESOLVED: That the clerk investigate electronic & telephone banking options with the existing bank account
18.114 To consider items for inclusion on the agenda for the next meeting of the Parish Council, to be held on 12th November 2018, 6.30pm
The following item was requested to be included:
Kennel Lane No parking notice
Meeting closed 19:48