May 2025 Annual Parish Council Meeting
Doddington & Whisby Parish Council Annual Parish Council Meeting Agenda 12th May 2025
Dear Parish Councillors;
You are hereby summoned to the Annual Parish Council Meeting of Doddington and Whisby Parish Council to be held at the Grain Store Cafe, Doddington on Monday 12th May 2025 commencing at 7.30pm.
The meeting is open to the public and there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Parish Council.
Kerrie Vickers 07.05.2025 Clerk and Responsible Finance Officer
Agenda
1. Election of Chair
2. Election of Vice-Chair
3. To resolve to suspend the meeting and hold a public forum
4. Public forum - members of the public may ask questions or make short statements.
5. District Council/County Council news/updates
6. Formal session - There can be no participation in meetings once public time has ended. Members of the public raising issues or questions should be aware that only items on the meeting agenda can be debated or decided at the meeting, unless the Parish Clerk has delegated powers to deal with it as urgent, e.g. highway repairs. The Chair may decide to answer a question asked by a member of the public or call on a fellow Councillor to do so, or, direct that a written response be given.
7. Welcome by the Chair
8. Apologies for absence
9. Co-option – to consider the expression of interests received to fill the 2 vacant Parish Councillor seats.
10. To receive any declarations of interest - In accordance with the Localism Act 2011 and consider any requests for dispensation in relation to Disclosable Pecuniary Interests or any other interests as outlined in the Council’s Code of Conduct.
11. To agree the minutes of the Annual Parish Council Meeting held on Tuesday 28th May 2024 previously circulated to members and published in draft to the website as required under the Transparency Code for Smaller Authorities.
12. Finance
12.1 To formally authorise items of expenditure and note income and budget position. Appendix A
12.2 To receive and note the Annual Internal Audit Report AGAR 2024/25
12.3 To consider, approve and sign the Annual Governance Statement AGAR 2024/25 (Section 1).
12.4 To certify the accounts before presenting, considering, approving, and signing the Accounting Statement for AGAR 2024/25 (Section 2).
12.4 To sign the Certificate of Exemption form. AGAR 2024/25 Form 2
13. Review
13.1 Asset register
13.2 To consider the adoption of the amended Standing Orders. Previously circulated with amendments explained to members.
13.3 To consider the adoption of the amended Financial Standing Orders. Previously circulated with amendments explained to members.
13.4 To review and approve the continued method of payment via bank transfer, Direct Debit or cheque as per Financial Standing Orders.
13.5 To review and approve the schedule of regular payments due in relation to a continuing contract or obligation. Appendix B.
14. Planning – n/a
15 Crossing Update – to receive an update.
16 Clerks Report – to receive any updates on any outstanding matters of business.
17 Councillors Reports – to receive any news, issues or concerns from individual Parish Councillors.
18 Correspondence – to receive any correspondence that has not been previously circulated.
19 Date of next meeting
Appendix A
Items of expenditure to authorise and items of income to note.
21.02.2025 Direct Debit Npower Street light electricity -63.82
28.02.2025 BACs K Vickers Salary -245.80
28.02.2025 Service Charge Unity Trust Bank Service charge -6.00
10.03.2025 VAT Refund HMRC VAT refund 278.9 0.00
26.03.2025 Direct Debit Npower Street light electricity -30.82
27.03.2025 BACs K Vickers Salary -246.00
27.03.2025 BACs Eon Energy Street light maintenance -19.20
31.03.2025 BACs Unity Trust Bank Service charge -6.00
01.04.2025 B/P NKDC Precept 6750 0.00
04.04.2025 B/P LALC Annual subscription -71.70
04.04.2025 B/P Paula Marie Deposit for VE Day Performance -50.00
28.04.2025 B/P Paula Marie VE Day Performance -250.00
28.04.2025 B/P Kerrie Vickers Salary -246.00
31.04.2025 Service Charge Unity Trust Bank Service charge -6.00
Budget
Appendix B
Schedule of regular payments due in relation to a continuing contract or obligation
Arthur J Gallagher Insurance premium Paid annually by BAC’s
Eon Energy Street light maintenance contract Paid quarterly by BAC’s
HMRC PAYE Paid monthly by direct debit
ICO Annual subscription Paid annually by direct debit
Kerrie Vickers Salary Paid monthly by direct debit
LALC Annual subscription/training Paid annually by BAC’s
Microsoft Software subscription Paid annually by BAC’s
Npower Street light electricity Paid monthly by direct debit
Unity Trust Bank Service charge Paid monthly direct from account