September 2025
Doddington and Whisby Parish Council
Minutes of the Parish Council Meeting held at the Grain Store Café at Doddington Hall on 1st September 2025 at 7pm
Welcome
Min.No 2025.09.01
Councillor (Cllr) Whiles welcomed everyone to the meeting.
Public Forum
Min.No 2025.09.02
No members of the public in attendance.
County/District Council Updates
County Councillor Woodruff gave an update on the North Hykeham relief road and advised that many councillors were very unhappy about additional costs to the scheme which had already arisen including the inclusion of a £4.5 million bat bridge and tunnel.
It is predicted that the scheme will have an economic benefit of around 4:1 with the project just north of £200m, it is expected to bring in over £800m in economic investment. This project will fundamentally change the shape of Lincoln.
Cllr Woodruff advised that following a request for a meeting with the leader of the council, a covert camera exercise had taken place and agreed to send through the results. He ran through the results and explained the criteria required for intervention. The results of the exercise indicated that it is unlikely that any further traffic calming measures will be implemented with Doddington and Whisby ranking in 99th position out of 100 Towns and Parish’s where such exercises have taken place meaning the Parish warranted having one visit from the speed van every 2 years.
Cllr Woodruff advised that the County Council have a new campaign called StopThinkFraud. The service provides residents with a scam checklist, in regard to doorstep cold callers and reiterates that it is ok to say no and close the door, no genuine trader will pressure sell to you.
District Councillor’s Goldson and Johnston advised they had recently attended the second meeting for the Tarmac expansion project at Whisby which was a positive proactive meeting and commented on the company’s positive attitude towards community involvement and grant opportunities and their intention to make flooding mitigation a factor in the development.
Formal Session Formal session commenced at 19:25
Election of Chair
Min.No 2025.09.03
Following the resignation as Chair from Cllr Hall, Cllr Whiles asked for nominations for the remaining meetings of the current municipal year. Cllr Hall nominated Cllr Robinson. This was seconded by Cllr Whiles and agreed by all. Cllr Robinson then chaired the meeting and signed the acceptance of office form.
Present & Apologies
Min. No. 2025.09.04
Present: Councillor’s (Cllr’s) Cunliffe, Hall, Moody, Robinson (Chair), Waite, Whiles (Vice-Chair). Kerrie Vickers (Parish Clerk).
Apologies were received and accepted from Cllr Hollingsworth.
Declarations of Interest
Min. No. 2025.09.05 To receive Declarations of Interest In accordance with The Localism Act 2011. None
Minutes of Previous Meeting
Min. No. 2025.09.06 Notes taken at the previous Parish Council Meeting on 8th July 2025 were approved as a true record of events and signed by the Chair.
Finance Report
Min. No. 2025.09.07
a) Items of expenditure and income – Appendix A part i were agreed and noted.
b) The budget position to date – Appendix A part ii was agreed and noted.
c) The conclusion of the 2024/25 Annual Governance and Review was noted.
d) The increase in the Parish Clerk’s salary of 0.53p per hour backdated to April 2025 as per the terms of the contract of employment was noted.
Planning
Min. No. 2025.09.08 At the time of posting the agenda, there were no planning applications sent for consultation.
Community Emergency Planning
Min. No. 2025.09.09 Cllr Hall advised that she and the Parish Clerk had recently attended the LALC summer conference and had a briefing on community emergency planning.
A brief outline of the project was given and the Parish Councillors were asked if this was something that Doddington and Whisby would benefit from.
It was agreed to get more information on the project and Cllr Moody agreed to take the lead if the project went ahead.
Residents Solar Heat Gun Exercise.
Min. No. 2025.09.10 The Parish Clerk had previously circulated a leaflet design to notify the residents about the project for the winter.
It was agreed to get the leaflet printed and distributed in October.
Clerk and Councillors reports
Min. No. 2025.09.11
Including a review of actions from minutes and matters that Councillors wish to be brought to the next or subsequent meetings.
i. Traffic Calming
The Parish Clerk advised that she has asked the leader of County Council to attend a meeting to discuss traffic issues. In the light of the results of the covert camera operation, it would appear that no further measures will be available, but the meeting request will be chased up.
ii. Village Gates
The Parish Councillors agreed to meet up to look at the proposed location for the village gates.
iii. Communication
Cllr Moody asked about how the Parish Council could improve communication with the residents. This will be an item for the next agenda with ideas brought to the meeting.
Correspondence
Min. No. 2025.09.12 n/a
10.2 Minutes of Annual Parish Meeting of 12 May 2025
Date of Next Meeting
Min. No. 2025.09.13 3rd November 2025
Meeting concludes
Min. No. 2025.09.14 Cllr Robinson thanked everyone for their attendance and contributions and the meeting concluded at 20:15.
Appendix A
i. Items of expenditure
Current account Balance brought forward 8159.25
21.07.2025 Anna Haxby Internal audit services -36.00
21.07.2025 Kerrie Vickers Microsoft 365 subscription -60.99
28.07.2025 Kerrie Vickers Salary July 2025 -245.80
31.07.2025 Unity Trust Bank Service charge -6.00
04.08.2025 LALC Summer Conference -108.00
Savings Account
Balance b/fwd 24,608.09
Balance to c/fwd 24,608.09
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Parish Council proceedings until approved and signed at the next meeting.