May 2025 Annual Parish Council Meeting
Doddington and Whisby Annual Parish Council
Minutes of the Annual Parish Council Meeting held at the Grain Store Café at Doddington Hall on 12 May 2025 at 7.30pm
Min.No 2025.05.01. Election of Chair
The Parish Clerk called for nominations for Chair. Councillor Hollingworth proposed Councillor Hall. This was seconded by Councillor Whiles and agreed by all and the acceptance of office form signed.
Min.No 2025.05.02. Election of Vice Chair
Councillor Hall called for nominations for Vice Chair. Councillor Hall proposed Councillor Whiles. This was seconded by Councillor Waite and agreed by all and the acceptance of office form signed.
Min.No 2025.05.03
2. To resolve to suspend the meeting and hold a public forum - not applicable as no members of the public in attendance.
Min.No 2025.05.04. Public forum, no members of the public in attendance.
Min.No 2025.05.05 District Council/County Council news/updates – updates given at Annual Parish Meeting. Notes will be appended to the Annual Parish Council minutes
Min.No 2025.05.06. Formal session commenced at 19:05
Min.No 2025.05.07. Councillor Hall welcomed everyone to the meeting.
Min. No. 2025.05.08. Present & Apologies
Present: Councillor’s (Cllr’s), Cunliffe, Hall (Chair), Hollingworth, Waite, Whiles (Vice Chair) Kerrie Vickers (Parish Clerk).
Min. No. 2025.05.09. Co-option.
The 2 candidates introduced themselves and gave a brief insight into their backgrounds. Councillor Hollingworth proposed both candidates be co-opted onto the Parish Council. This was seconded by Councilllor Whiles and agreed by all. The 2 new Parish Councillors joined the meeting and were welcomed by all.
Declarations of Interest
Min. No. 2025.05.10 To receive Declarations of Interest In accordance with The Localism Act 2011. None
Minutes of Previous Meeting
Min. No. 2025.05.11 Notes taken at the previous Annual Parish Council Meeting on 28 May 2024 were approved as a true record of events and signed by the Chair.
Finance Report
Min. No. 2025.05.12
12.1 The payments and budget position as per Appendix A were noted and agreed.
12.2 The Annual Internal Audit Report was received and noted.
12.3 The accounts for the year 2024/25 were considered and approved and the Annual Governance Statement AGAR 2024/25 (Section 1) signed by the Chair and Clerk.
12.4 The accounts were certified, presented, considered and approved, and the Accounting Statement for AGAR 2024/25 (Section 2) signed by the Chair and Clerk.
12.5 The Certificate of Exemption (Form 2) was signed by the Chair and Clerk.
Review
Min. No. 2025.05.13
13.1 The asset register was reviewed and agreed.
13.2 The adoption of the amended Standing Orders was agreed by all.
13.3 The adoption of the amended Financial Standing Orders was agreed by all.
13.4 The continued method of payment via bank transfer, Direct Debit or cheque as per Financial Standing Orders was reviewed and agreed by all.
13.5 The following schedule of regular payments due in relation to a continuing contract or obligation was reviewed and agreed by all.
Arthur J Gallagher Insurance premium. Paid annually by BAC’s
Eon Energy Street light maintenance contract .Paid quarterly by BAC’s
HMRC. PAYE. Paid monthly by D/D
ICO. Annual subscription. Paid monthly by D/D
Kerrie Vickers Salary.Paid monthly by D/D
LALC. Annual subscription/training. Paid annually by BAC’s
Microsoft. Software subscription. Paid annually by BAC’s
Npower. Street light electricity. Paid monthly by D/D
Unity Trust Bank. Service fee .Paid monthly direct
Planning
Min. No. 2025.05.14. none
Crossing update
Min. No. 2025.05.15 Councillor Hall advised that following the trial of the crossing, and incorporating comments received, a report had been sent to LCC highways requesting the County Council install a permanent crossing. Meetings with the highways team have been very positive and the next steps are for them to write their report and make an application for funding.
This will not be a quick process, but any updates will be reported as and when received.
Clerk report
Min. No. 2025.05.16
The Parish Clerk advised that there is currently only 1 outstanding action which is to engage the services of a contractor for a large litter picking exercise.
The clerk advised she would continue to look into
Councillor’s reports
Min. No. 2025.05.17
Councillor Hall advised that the Wilder Doddington team would like to give the Parish Council an update on their work. They will be invited to the next meeting.
Correspondence
Min. No. 2024.05.18 Email from Tarmac regarding future proposals and site invitation. Councillor Moody agreed to attend the meeting.
Notification regarding proposed Special Educational Needs Unity at the Meadows Primary School Lincoln. No comments.
Date of Next Meeting
Min. No. Min. No. 2024.05.19 7th July 2025
Meeting concludes
Min. No. Min. No. 2024.05.20 Cllr Hall thanked everyone for their attendance and contributions and the meeting closed at 20:10
Appendix A
i. Items of income/expenditure
21.02.2025 Direct Debit Npower Street light electricity -63.82
28.02.2025 BACs K Vickers Salary -245.80
28.02.2025 Service Charge Unity Trust Bank Service charge -6.00
10.03.2025 VAT Refund HMRC VAT refund 278.9 0.00
26.03.2025 Direct Debit Npower Street light electricity -30.82
27.03.2025 BACs K Vickers Salary -246.00
27.03.2025 BACs Eon Energy Street light maintenance -19.20
31.03.2025 BACs Unity Trust Bank Service charge -6.00
01.04.2025 B/P NKDC Precept 6750 0.00
04.04.2025 B/P LALC Annual subscription -71.70
04.04.2025 B/P Paula Marie Deposit for VE Day Performance -50.00
28.04.2025 B/P Paula Marie VE Day Performance -250.00
28.04.2025 B/P Kerrie Vickers Salary -246.00
31.04.2025 Service Charge Unity Trust Bank Service charge -6.00
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Parish Council proceedings until approved and signed at the next meeting.